Private AI, Plain Answers
These are the questions most businesses should ask before trusting any AI system with private documents, staff workflows, or sensitive records.
Local Agent AI helps small businesses turn approved documents, procedures, policies, project records, and internal knowledge into a private AI assistant your staff can search in plain language.
The system is designed around local control and private document handling, with the goal of keeping sensitive records out of public AI tools as the core workflow. Some optional services, updates, or remote support may involve internet access depending on the final setup -- we'll be specific about which parts of your system stay fully offline during the assessment.
Core private document search can be designed to run locally, without an internet connection. Some optional features -- like remote support or certain integrations -- may use the internet depending on what you choose during setup.
No. Local Agent AI is built to take repetitive lookups and routine follow-ups off your staff's plate so they can spend more time on work that needs a person -- not to replace the people who run your business.
The system should be treated as an assistant, not an unchecked authority. A good setup uses source references so you can verify any answer, clear limits on what it's allowed to act on, and a feedback process to improve accuracy over time.
In most cases, yes -- shared drives, scanned documents, and common file formats can typically be included. The Free Fit Call and assessment identify exactly which sources make sense to start with.
Common formats include PDFs, Word documents, scanned records, spreadsheets, and email. Not every format or every existing system is a fit on day one -- we identify what's realistic during the assessment.
A focused pilot is typically scoped in weeks, not months, because it targets one workflow rather than a full office rollout. Exact timing depends on your documents, privacy requirements, and how the pilot is scoped after the Free Fit Call.
Running AI locally does require a capable on-premises machine, which is part of what's scoped and priced during the assessment. We'll recommend hardware sized to your actual workload rather than a one-size-fits-all box.
We do, on a scheduled basis as part of your ongoing plan -- pricing changes, new staff, new regulations, and routine updates are covered. Maintenance visits are scheduled and on your terms, not unannounced remote access.
Your documents and data are yours. If you stop, we'll work with you on a clean handoff of what's installed on your hardware -- there's no lock-in designed to make leaving difficult.
Local Agent AI is designed with privacy and local control in mind, which supports a HIPAA-compliant environment. Formal compliance depends on your complete technical and administrative environment, staff practices, policies, and legal review -- local installation alone does not guarantee compliance, and we recommend involving your compliance advisor during the assessment.
Pricing depends on your documents, users, privacy needs, and support requirements, so we avoid one-size-fits-all numbers before we understand your workflow. You'll always receive a written scope and price before any paid work begins -- starting with a no-cost Free Fit Call.
A defined workflow, clear success criteria agreed on up front, a test document set, and a written scope -- so you can see real proof of value before committing to a full deployment. Pilot fees may be credited toward full rollout.